Company Purchase Ledger Account

If you find the company that you are interested in, (Marketing Database > Companies) you will see that there are a number of tabs across the centre of the screen.

The fifth tab is called 'Accounting' and once pressed, a number of additional tabs appear below.

The first of these is called Main Tab.  Ticking the box called P/L Account in this tab indicates that this company is a purchase ledger account i.e. you buy goods or services from it.  It is the act of ticking this P/L Account box on the main tab which enables tabs 4 and 5 to become active.

The tabs display the following information:  

1. Main Tab

P/L Account Code

Enter or search for a code here of the company that is the purchase ledger invoice company if this is different from the main company.

Vat Registration Number

This is an optional field, however, if you know the Vat Number of the company it would be useful to add it here. If the company is based in Europe and you have their Vat registration number then you do not have to charge them Vat.

Company Registration Number

Below the Vat field you have the option of adding the company's official Registration Number.

Currency Code

The currency for this company. This will set to the default currency as defined in the Event/Publication set up unless changed. To change the currency, enter or search for the new currency code.

Last Purchase Invoice

Displays the transaction number and date of the last purchase invoice made against the company. To make a new transaction, click on the New Button beside the date field.


4 . Purchase Tab

Link System Account

If you use a different accounting software package, you can enter the account number used on that system for this company.

VAT Code

Enter or search for the default VAT code with which you purchase goods/services from this company.

Def. Nominal Bank Code

Enter or search for a default nominal code for purchase ledger transactions.

Def. Bank Cost Code

Enter or search for the default cost code for purchase ledger transactions.

Def. Supplier Nominal Code

Enter or search for the default supplier nominal code.

Def. Supplier Cost Code

Enter or search for the default supplier cost code.

On Stop tick box

Tick this box if you are not to buy goods or services from this company.

Payment Terms

Enter your default payment terms with this company i.e. the amount of time (in days0 you have to pay their invoices.

Credit Limit

Enter the credit limit value you have to spend with this company. A warning will appear if you try to place order over this value.

Purchase Discount

Enter any purchase discount you may have been given on all orders placed with this company.

Settlement Discount

Enter any settlement discount you may have with this company

Testing Required tick box

Tick this box if goods bought from this company require testing.

Quality Cert. Required.

Tick this box if goods bought from this company require a Quality Certificate.

5. Purchase Additional

Use this only with the advice of your system administrator.