Once an item such as an advert or editorial has been added to an order line (seeCreating a New Order for a Publication the item needs to be assigned to an issue(s). This page helps with allocating an advert to a single issue; series bookings of a single ad design to multiple issues; and series bookings of more than one ad design to different groups of issues.
In the Order Line tab of theOrders screen, go into the order details by double clicking on the order line number.
You can filter the list by using the buttons on the right hand side of the grid.
Auto- Used for inserts, automatically assigns the item to the next issue in the publication.
Used- Will only show issues that have already have been ticked i.e. have had items assigned to them.
Active- Will only show issues labelled as Active in the Publication Set Up.
All- will show all issues on the list.
* The total quantity of the order dictates how many issues this item can be assigned to. If the total quantity is 1, only one issue can be used. If the item is to be placed in more than one issue, change to the total quantity value to reflect this.
* The Issue quantity number next to the Use box can be changed if in cases that the total quantity of the order is 1, but this is made up of several parts and more than 1 ad reference number is required. Changing this number will generate the same number of ad references without changing the total quantity and the cost.
Series Bookings - Adding the Same Advert/Editorial to More than one Issue
If a customer has placed the same advert in, for example, six consecutive issues, the advert item can be added once and then copied over to the other issues.
Series Bookings - Adding two or more different series
There may be a situation where your customer wants to book a series, but have more than one advert design used. Perhaps alternating advert A with advert B each issue.
To facilitate this follow the instructions above for setting up a series of the same advert, but make use of the 'Series Group' button to have series A and series B, etc. Make quite sure that all the ads in Group A should be the same as one another, and all the ads in Group B should be the same as one another, but not the same as the ads in Group A.
If an editorial has been re-run in a later issue, you can add the editorial as above by clicking on the new issue 'Use' box and changing the series group letter. You cannot however keep the same ad reference (bingo) number for the two or more editorials as the system will not allow this. To indicate it is the same editorial, if the original reference number was 01345, you can change the re-runs bingo numbers to 01345/A, 01345/B etc. The /X does not have to be printed and gets dropped when it is picked up by Achieve.