Sales Trans Printing - Invoices & Credit Notes

The Transaction Printing window can perform a variety of functions.  Examples include producing reports of invoices raised between dates or payments received between dates. Also invoices raised or payments received for a particular company between dates. or individual reprints of invoices or credit notes.

Transactions are either invoice/credit or receipt/payments.

  • Go to Accounts > Sales Ledger > Sales Transaction Print in the main menu bar.

Ticking the Invoice/Credit box:

  • Reprint/report invoices/credits that have already been printed.
    • This can be an individual invoice, multiple invoices or invoice runs for a selected event(s)/publication(s).
    • Between selected dates.
    • Print only final or draft transactions.
  • Finalise and print invoice(s) that have had a draft run performed.
  • Reprint/report Final or Draft Transactions by a selected transaction type(s).

The window contains the following options, the advanced options can be used in conjunction will the main options.

Events/Publications

Invoice/credit runs for a specified event/publication. Enter or search for the code, to select multiple codes, in the Search windon hold down the Control key on your keyboard while clicking on the code lines and then click on the green tick button. Leaving this field blank will include all events/publications.

Tran. Date

For a specific day, enter the date in both fields.

Entering only a 'to' date will include everything up to that date.

Entering only a 'from' date will include everything from that date.

Swapping the dates around i.e. the 'to' date in the 'from' field and vice versa will include everything outside of these dates.

Tran. Code

Enter or search for a specific transaction code (the unique transaction ID number), or a range of codes.

Inv/Crd Num

Enter a specific invoice/credit number or a range of numbers in the from and to fields.

Company Code

Enter or search for a specific company code, or a range in the from and to fields.

Invoices Tick Box

Untick this box if you would do not wish to include invoices.

Credit Notes Tick Box

Unitck this box if you do not wish to include credit notes.

Print in Foreign Currency? Tick Box

Untick this box if you do not require foreign currencies to be printed.

 

2. Advanced Options

Final/Draft Transactions

Tick whether you wish to include final or draft transactions. If the draft transaction option is ticked, an extra tick box becomes availableFinalise First, ticking this box will finalise any draft transaction and then print the invoice/credits.

Transaction Types

Enter or search for any transaction types you wish to specify, leaving this field blank will include all transaction types. To select more than one transaction type, hold down the control key on your keyboard while selecting types in the search window and then tick the green tick button.

Pre Printed Transactions/ Not Printed Transactions

If transactions have been previously printed you can choose to include or exclude these e.g. unticking the pre printed tick box will only include transactions that have not been printed before.




Ticking the Receipt/Payment Box:

  • Report on receipts/payments
    • For a specified event(s)/publication(s)
    • Between specified dates e.g. all visas payments on a particular day.
    • By a specified transaction type(s) and/or payment method

The window contains the following options, the advanced options can be used in conjunction will the main options.

Events/Publications

Receipts/payments runs for a specified event/publication. Enter or search for the code, to select multiple codes, in the search window hold down the Control key on your keyboard while clicking on the code lines and then click on the green tick button. Leaving this field blank will include all events/publications.

Tran. Date

For a specific day, enter the date in both fields.

Entering only a to date will include everything up to that date.

Entering only a from date will include everything from that date.

Swapping the dates around i.e. the to date in the from field and vice versa will include everything outside of these dates.

Tran. Code

Enter or search for a specific transaction code (the unique transaction ID number), or a range of codes.

Company Code

Enter or search for a specific company code, or a range in the from and to fields.

Receipt (money in) Tick Box

Untick this box if you wish to exclude receipts.

Payment (money out) Tick Box

Untick this box if you wish to exclude payments.

 

2. Advanced Options

Final/Draft Transactions

Tick whether you wish to include final or draft transactions. If the draft transaction option is ticked, an extra tick box becomes availableFinalise First, ticking this box will finalise any draft transaction and then print receipts/payments.

Transaction Types

Enter or search for any transaction types you wish to specify, leaving this field blank will include all transaction types. To select more than one transaction type, hold down the control key on your keyboard while selecting types in the search window and then tick the green tick button.

Payment Method

Enter or search for specific payment method if required.

Pre Printed Transactions/ Not Printed Transactions

If transactions have been previously printed you can choose to include or exclude these e.g. unticking the pre printed tick box will only include transactions that have not been printed before.

 

Output Options

By right clicking on the output button you can change the output options

Prints to the word document set up
Prints to word and then sends to the printer
Exports to Excel, there are a further two options to list by Stock Group or by Nominal Code
Screen Preview

Send to print