Use this window to view purchase invoice transaction information or add a new transaction. The fields contained in this window are described below, for information on adding a new transaction see Creating a New Purchase Order Transaction.
This window contains :
Make a communication against the transaction. For more information see Adding a Communication.
The transaction type e.g. PINV - Purchase Invoice will be displayed here.
Final Transaction Required Tick Box
This box will be checked if the transaction is final.
Home Currency Button
If the transaction was done in your secondary currency, click on this button to change the value to that of the home currency.
This field displays the date of the transaction.
Year and Period
This field displays the financial year the transaction was posted to and next to this, and the accounting period of that year.
Auto Reverse Tick Box
This will be ticked if the transaction is to be automatically reversed at month end.
Company & Contact Code
Displays the account number of the company the transaction relates to and then the contact. Clicking on the contact code will change the description field from the company name to the contact name.
Inv./Crd Number/Purchase Order Number
The invoice/credit number and the purchase order number will be displayed here.
Supp. Order No.
Any supplier order number entered against the order will be displayed here.
This field displays the date the transaction is due to be paid.
The method of payment used.
The date the payment cleared.
Clicking on the Expand button brings up additional information regarding the payments, such as bank account details.
Displays the secondary currency used in the transaction and the exchange rate between the base and secondary currency.
Base/Secondary Currency Priority Tick boxes
Displays which currency takes priority when the exchange is adjusted. If Base Priority is selected and the exchange rate is changed then the foreign currency value of the transaction will change and the home currency will remain the same. If Secondary Priority is selected and the exchange rate is changed then the home currency value of the transaction will change and the foreign currency will remain the same.
In the bottom half of the window is a set of three tabbed pages relating to the Transaction.
1.Transaction lines Tab
The transaction lines page has information which relate specifically to the Items and nominal codes relevant to this Transaction.
There is a Reverse button in the bottom left hand corner (+/-) to reverse the transaction i.e. to swap between a positive and a negative goods value if they have been entered incorrectly.
This page contains a grid listing the transaction lines. To view these details either click on the line and click the Edit Button, or double click on the Line Number.
The following is then shown regarding the Item
Click on the Done button to return to the previous screen.
2. Transaction Communications Tab
Contains a grid listing the communications made relating to this transaction. To view any of the communications in more details or to edit any communication made by yourself, click on the communication and click on the Edit Button.
Communications Type Filter
Choose a communication type from the Combo Box to view only communications of this type.
This field displays how many times the transaction has been printed in draft (unfinalised) e.g. proforma purchase order.
This field displays how many times the transaction has been printed in final (finalised) i.e. printed as an purchase invoice.
3. Company Details Tab
The Companies Details page displays the main address and contact of the company to which this Transaction belongs.
4. Job Splits