Items Main Page - Events

The Main Tab of the Items window consolidates a great deal of Item information in one area. This page contains a number of expandable areas to allow easy access to additional details. A description of the fields are described below.

Total Units

The total number of units the Item represents.

FOC units

The number of the total units that are free of charge.

Chargeable Units

The total number of units minus the free of charge units. This figure is calculated automatically.

Clicking on the Expand button in this area reveals extra dimension fields which allows you to enter information about the dimensions and height of a stand. Entering dimensions automatically calculates the square meterage of the stand. You can also enter the height, number of open sides and adjustments such as columns.

Selling Price

Sell Currency

Displays the currency the Item will be sold in. Enter or Search for another currency code if required.

Final Value

The final value can be set by the Item group parameters and added automatically. If no value is entered, one can be added here.

Complex Pricing

You can set up a more complex pricing structure by linking other item codes to this Item and adding adjustments. If you have entered a value in the simple pricing, clicking on Complex Pricing button () will remove this value. For more information see Setting up Items.

VAT Country 

There may be particular items that you will sell that must follow the VAT calculations of a country which is not the country where the event is taking place. You can specify which country this item should follow in this box.

VAT Code

The default VAT code is entered here. Enter or Search for another VAT code if required.

Selling Price Info

Status Code

Items can be assigned a status. Enter or search for the status code, for more information see Item Status.

Status Date

Displays the date the status code was added.

Active Tick Box

This box is automatically ticked when an Item is set up and defines the Item as active i.e. can be used. To make the Item inactive, untick this box and the Item will no longer appear in search windows.

Country

Displays the country the Item is to be sold in. Enter or Search for a country code.

Purchase Nominal Code

This is where you enter or search for, a purchase nominal code for the item.

Cost Code

Displays the cost code which the Item relates to. Enter or Search for a cost code. This should default to the cost code setup on the parent event.

Venue

Enter or Search for the Venue this Item resides in. For more information see able border="0" cellpadding="5" width="600" align="center">

The Main Tab of the Items window consolidates a great deal of Item information in one area. This page contains a number of expandable areas to allow easy access to additional details. A description of the fields are described below.

Total Units

The total number of units the Item represents.

FOC units

The number of the total units that are free of charge.

Chargeable Units

The total number of units minus the free of charge units. This figure is calculated automatically.

Clicking on the {GLINK(#:5529, Expand)} button in this area reveals extra dimension fields which allows you to enter information about the dimensions and height of a stand. Entering dimensions automatically calculates the square meterage of the stand. You can also enter the height, number of open sides and adjustments such as columns.

Selling Price

Sell Currency

Displays the currency the Item will be sold in. Enter or {GLINK(#:5517, Search)} for another currency code if required.

Final Value

The final value can be set by the Item group parameters and added automatically. If no value is entered, one can be added here.

Complex Pricing

You can set up a more complex pricing structure by linking other item codes to this Item and adding adjustments. If you have entered a value in the simple pricing, clicking on Complex Pricing button () will remove this value. For more information see {LINK(#:5325,Setting up Items)}.

VAT Country 

There may be particular items that you will sell that must follow the VAT calculations of a country which is not the country where the event is taking place. You can specify which country this item should follow in this box.

VAT Code

The default VAT code is entered here. Enter or {GLINK(#:5517, Search)} for another VAT code if required.

Selling Price Info

Status Code

Items can be assigned a status. Enter or search for the status code, for more information see {LINK(#:5322,Item Status)}.

Status Date

Displays the date the status code was added.

Active Tick Box

This box is automatically ticked when an Item is set up and defines the Item as active i.e. can be used. To make the Item inactive, untick this box and the Item will no longer appear in search windows.

Country

Displays the country the Item is to be sold in. Enter or {GLINK(#:5521, Search)} for a country code.

Purchase Nominal Code

This is where you enter or search for, a purchase nominal code for the item.

Cost Code

Displays the cost code which the Item relates to. Enter or {GLINK(#:5517, Search)} for a cost code. This should default to the cost code setup on the parent event.

Venue

Enter or {GLINK(#:5517, Search)} for the Venue this Item resides in. For more information see {LINK(#:5304,Venues).

Location

Enter or {GLINK(#:5517, Search)} for the location (hall or room) this Item resides in within the Venue.

Low Level

Below the Comment field is where you set the level at which a low stock warning is generated. For example, if you want to ensure that you always have at least 15 of a given item on the shelves, enter 15 into this field and the system will automatically warn you when an order takes the stock below that level.

Reorder Level

The last field in the primary container is the Reorder Level field. This field allows you to set the level at which a stock item reorder is required. Then that number is reached, the system will alert you to the need to reorder that particular item.

The Expand button in this section deals with stock and is used by companies selling products. For more information on this section contact your system administrator.

 

Service Quantity

This box is important if you have an event such as a conference where you are defining and setting up sessions. For example let's say you are setting an item such as a "delegate place", where that delegate place includes four sessions. In this case you will need set the Service Quantity to 4. If the Service Quantity remains at 1, then when you come to place an order, and tick four different sessions, each session will add a cost to the invoice. If you set the Service Quantity correctly to four, then the delegate place includes four sessions, and there is no extra money added to the invoice for each session.

 

 

 

{LINK(#:5317,Items Overview)}
{LINK(#:5319,Item Links Page)}
{LINK(#:5320,Item Other Page)}
{LINK(#:5321,Item Communications Page)}
{LINK(#:5325,Setting up Items)}
{LINK(#:5326,Setting up Stand Items)}