Items Main Page - Publishing

The Main Tab of the Items window consolidates a great deal of Item information in one area. This page contains a number of expandable areas to allow easy access to additional details. A description of the fields are described below.

Total Units

The total number of units the Item represents.

FOC units

The number of the total units that are free of charge.

Chargeable Units

The total number of units minus the free of charge units. This figure is calculated automatically.

Clicking on the Expand button in this area reveals extra dimension fields which allows you to enter information about the dimensions and height of a stand. Entering dimensions automatically calculates the square meterage of the stand. You can also enter the height, number of open sides and adjustments such as columns.

Selling Price

Sell Currency

Displays the currency the Item will be sold in. Enter or Search for another currency code if required.

Final Value

The final value can be set by the Item group parameters and added automatically. If no value is entered, one can be added here.

Complex Pricing

You can set up a more complex pricing structure by linking other item codes to this Item and adding adjustments. If you have entered a value in the simple pricing, clicking on Complex Pricing ( button) will remove this value. For more information see Setting up Items.

VAT Code

The default VAT code is entered here. Enter or Search for another VAT code if required.

Status Code

Items can be assigned a status. Enter or search for the status code, for more information see Item Status.

Status Date

Displays the date the status code was added.

Active Tick Box

This box is automatically ticked when a Item is set up and defines the Item as active i.e. can be used. To make the Item inactive, untick this box and the Item will no longer appear in search windows.


Displays the country the Item is to be sold in. Enter or Search for a country code.

Purchase Nominal Code

This is where you enter or search for, a purchase nominal code for the item.

Cost Code

Displays the cost code which the Item relates to. Enter or Search for a cost code. This should default to the cost code setup on the parent publication.


Enter or Search for the section this Item belongs to, sections can be set up for any purpose (see Sections) and then added to the Setting up Publications.

Sub Section

Enter or Search for the sub section this Item belongs to.

Low Level

Below the Comment field is where you set the level at which a low stock warning is generated. For example, if you want to ensure that you always have at least 15 if a given item on the shelves, enter 15 into this field and the system will automatically warn you when an order takes the stock below that level.

Reorder Level

The last field in the primary container is the Reorder Level field. This field allows you to set the level at which a stock item reorder is required. Then that number is reached, the system will alert you to the need to reorder that particular item.

The Expand button in this section deals with stock and is used by companies selling products. For more information on this section contact us.