Use this window to view purchase payment transaction information or add a new transaction. The fields contained in this window are described below, for information on adding a new transaction see Creating a New Purchase Payment Transaction.
This window contains :
A unique reference number for the transaction.
Make a communication against the transaction. For more information see Adding a Communication.
The transaction type e.g. PPAY - Purchase Payment will be displayed here. For more information see Transaction Types.
Final Transaction Required Tick Box
This box will be checked if the transaction is final.
Home Currency Button
If the transaction was done in a secondary currency, click on this button to change the value to that of the home currency.
This field displays the date of the transaction.
Year and Period
This field displays the financial year the transaction was posted to and next to this, the accounting period of that year.
Auto Reverse Tick Box
This will be ticked if the transaction is to be automatically reversed at month end.
Company & Contact Code
Displays the account number of the company the transaction relates to and then the contact. Clicking on the contact code will change the description field from the company name to the contact name.
Inv./Crd Number/PO Number
The invoice/credit number and the purchase order number will be displayed here.
If the payment was made by cheque, the cheque number should be entered here.
The date the payment was due.
The method of payment used.
The date the payment cleared.
Clicking on the Expand button brings up additional information regarding payment, such as bank account details.
Displays the secondary currency used in the transaction and the exchange rate between the home and secondary currency.
Base/Secondary Currency Priority Tick boxes
Displays which currency takes priority when the exchange is adjusted. If Base Priority is selected and the exchange rate is changed then the foreign currency value of the transaction will change and the home currency will remain the same. If Secondary Priority is selected and the exchange rate is changed then the home currency value of the transaction will change and the foreign currency will remain the same.
In the bottom half of the window is a set of three tabbed pages relating to the Transaction.
1.Transaction Lines Tab
The transaction lines page has information which relate specifically to the nominal and cost codes relevant to this Transaction.
This page contains a grid listing the transaction lines. To view these details either click on the line and click the Edit Button, or double click on the Line Number.
The following is then shown regarding the Transaction:
2. Transaction Communications Tab
Contains a grid listing the communications made relating to this transaction. To view any of the communications in more details or to edit any communication made by yourself, click on the communication and click on the Edit Button. Choose a communication type from the Combo Box to view only communications of this type.
3. Company Details Tab
The Companies Details page displays the main address and contact entered in the window above.