Purchase Payment Transactions

Use this window to view purchase payment transaction information or add a new transaction. The fields contained in this window are described below, for information on adding a new transaction see Creating a New Purchase Payment Transaction.

  • Go to Accounts > Purchase Ledger > Purchase Payments in the main menu bar.
  • In the Hot Area, Search for the transaction number you require or use the drop down menu of search options in the search window.

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    This window contains :

     

    Transaction Code

    A unique reference number for the transaction.

    Communication Button

    Make a communication against the transaction. For more information see Adding a Communication.

    Transaction Type

    The transaction type e.g. PPAY - Purchase Payment will be displayed here. For more information see Transaction Types.

    Final Transaction Required Tick Box

    This box will be checked if the transaction is final.

    Home Currency Button

    If the transaction was done in a secondary currency, click on this button to change the value to that of the home currency.

    Tran. Date

    This field displays the date of the transaction.

    Year and Period

    This field displays the financial year the transaction was posted to and next to this, the accounting period of that year.

    Auto Reverse Tick Box

    This will be ticked if the transaction is to be automatically reversed at month end.

    Company & Contact Code

    Displays the account number of the company the transaction relates to and then the contact. Clicking on the contact code will change the description field from the company name to the contact name.

    Inv./Crd Number/PO Number

    The invoice/credit number and the purchase order number will be displayed here.

    Cheque Number

    If the payment was made by cheque, the cheque number should be entered here.

    Due Date

    The date the payment was due.

    Method

    The method of payment used.

    Cleared

    The date the payment cleared.

    Additional Information

    Clicking on the Expand button brings up additional information regarding payment, such as bank account details.

    Secondary Currency

    Displays the secondary currency used in the transaction and the exchange rate between the home and secondary currency.

    Base/Secondary Currency Priority Tick boxes

    Displays which currency takes priority when the exchange is adjusted. If Base Priority is selected and the exchange rate is changed then the foreign currency value of the transaction will change and the home currency will remain the same. If Secondary Priority is selected and the exchange rate is changed then the home currency value of the transaction will change and the foreign currency will remain the same.

     

    In the bottom half of the window is a set of three tabbed pages relating to the Transaction.

    1.Transaction Lines Tab

    The transaction lines page has information which relate specifically to the nominal and cost codes relevant to this Transaction.

    This page contains a grid listing the transaction lines. To view these details either click on the line and click the Edit Button, or double click on the Line Number.

    The following is then shown regarding the Transaction:

     

    • Contract Number
    • Nominal Code
    • Cost Code
    • Event/Publication Code
    • Total Value
    • Auto Allocation Reference

     

    2. Transaction Communications Tab

    Contains a grid listing the communications made relating to this transaction. To view any of the communications in more details or to edit any communication made by yourself, click on the communication and click on the Edit Button. Choose a communication type from the Combo Box to view only communications of this type.

    3. Company Details Tab

    The Companies Details page displays the main address and contact entered in the window above.


    Account Enquiry
    Purchase Invoice Transactions